30 Inventive Methods You may Use a Digital Assistant to Make Life Simpler

  • by

This listing is just not exhaustive. You may be shocked at how artistic some entrepreneurs have grow to be to make the most of VA’s to make their very own lives simpler. Some entrepreneurs have a group of VA’s who specialise in totally different niches, which is comprehensible. Only a few people are consultants in all areas… you discover many Jacks of all trades, Masters of none, however once in a while you do discover a Grasp, and if the value suits… effectively, you would be foolish to let that one go, would not you!

Consider your common VA as you’ll your secretary / Private Assistant, as a result of principally, that is what they’re. One can find some who specialise in web site design and upkeep, and a few who specialise in bookkeeping, and a few who can provide writing/modifying providers, too. No matter their specialty, you may discover that every one of them provide the “VA Fundamentals”.

With VA’s, one dimension doesn’t match all, however with a little bit of a nip and tuck, you could end up a number of VA’s who’re good for your corporation. Listed here are some concepts you should use when you’re nipping and tucking…

  1. Your VA can deal with your e mail, reply to routine requests and instigate motion, ahead data to others to deal with, or ahead to you the essential e mail that solely you may deal with or should find out about.

  2. You are happening trip – let your VA deal with your e mail in your absence. What she will be able to’t deal with, she will be able to ahead to you to contemplate over your subsequent lengthy cool drink below the closest palm tree.

  3. Mail – once more, relying on the place you each reside, you may have your VA decide up and deal with your mail, too. You may have this as a every day service or simply when you’re away.

  4. Perhaps you’re a genius at advertising and marketing or constructing “whizbang gadget thingamies”, however you are completely hopeless at organising your e mail program to change your timezone indicators, your signature, your autoreply… Loosen up! In case your VA would not know instantly, she is aware of how one can discover out and she is going to help you.

  5. If you’re going away, you’ll in all probability use some type of voicemail/message service to alert your callers of your absence. Moderately than lose enterprise, give them your VA’s quantity or e mail handle so she will be able to liaise with them in your absence. It’s way more reassuring {and professional} and YOU do not lose enterprise!

  6. Relying on the place you reside in relation to your VA, you may have your calls diverted to her telephone so she will be able to reply them like a real-time Receptionist. You are able to do the identical along with your faxes.

  7. You want help along with your diary and appointments. VA’s are generally used for this goal. Allow them to make your appointments and preserve you updated along with your schedule. Allow them to liaise along with your purchasers, enterprise associates, journalists, talking engagements, and so forth.

  8. Shopper liaison. You may’t at all times be there on your necessary purchasers, however your VA can. Let your VA deal with queries, data requests, appointments, reschedules, and many others.

  9. Perhaps you journey loads. Let your VA prepare the very best airfare for you, e-book lodging and rent automobiles. Your VA can even prepare talking venues for you – in the event you’re into talking! Allow them to prepare the venue, meals and snacks, resort reductions, gear wanted, and many others.

  10. That is so primary, it is hardly value mentioning… phrase processing. Within the immortal phrases of Homer Simpson… Doh! Then again, if you’re Homer Simpson, here is what your VA can do for you: Sort up and put together notes, reviews, articles, memos, letters, booklets (drafts or originals). Actually, something you are able to do on a phrase processor, any VA can do for you!

  11. Take your scruffy assembly notes and switch them into skilled Minutes.

  12. The VA may even produce Manuals for you and return this to you on a diskette or through e mail. Ditto any particular reviews, textual content books {and professional} paperwork.

  13. Do conferences and displays? Want Powerpoint? Look no additional than your VA!

  14. Even when your VA doesn’t use MS Entry, you may rely on it that she will be able to use MS Excel. Relating to Databases, you desire a system that you would be able to handle your self if you need to. If you should use Entry, good on you! If not, prepare along with your VA to arrange databases in Excel. That is easy and anybody can use it. It would be best to preserve consumer data from their enterprise playing cards, their bank card data, prospects, survey data, lists of articles and to whom they’ve been despatched… just a few concepts to get you began.

  15. Bulk emailing. Some VA’s may have their very own particular software program for bulk emailing your many consumers and enabling the emails to be individually addressed, or possibly you’re a member of a web based enterprise that lets you ship out most of these bulk emails. Both means, your VA can deal with this for you.

  16. Signing you up and protecting observe of your Signal-in ID’s and Passwords for the whole lot being signed up for – from affiliate standing, on-line article submissions, free memberships and listings, and many others. Your VA can do that along with her eyes closed!

  17. Desktop Publishing. Brochures, newsletters, pamphlets, postcards, menus, tariffs, schedules, calendars, certificates… typically all of these items may be achieved simply as simply in MS Phrase – however MS Writer offers prepared templates. Both means, your VA has it coated. Simply inform her what you need… with or with out graphics or images.

  18. Transcribing tapes and CD’s. As of late, there are totally different sorts of apparatus to deal with the totally different sorts of tapes getting used for tapings. VA’s who specialize on this space can normally deal with no matter tape or CD you employ. You ship it to your VA, she varieties it up and sends it again to you. Is it a multitude and in every single place and you may’t or haven’t got time to scrub it up? Sure, you may rent an costly skilled to scrub it up and edit it for you or you may search for a VA who specializes on this and allow them to do it for you.

  19. Publication… there are totally different on-line avenues for sending newsletters and relying on how a lot you need to spend, your VA can discover one thing to fit your funds preferences. She will deal with all subscribe and unsubscribe requests, put your publication collectively and ship it out as required, together with deal with all promoting requests and billing preparations.

  20. Your VA can proofread and edit your publication and different paperwork, too, if she has this functionality. There may be nothing worse than receiving a publication from a so-called skilled that is stuffed with typos.

  21. Some VA’s with writing backgrounds can ghostwrite your articles for placement to journal editors, on-line article websites, or for use in your personal publication. You do NOT need any individual taking one thing they’ve discovered off the web and including your identify to it and the subsequent factor you understand, you are being sued for plagiarism! Or failing that, your readers assume you are a fraud as a result of that exact same article seems in a number of different locations on the web by varied different authors! (Do not giggle! This occurs!)

  22. Analysis – whether or not it’s for an article or data or an merchandise you’re having issues discovering your self. You could be writing a e-book and wish some data… you could need to purchase some software program to help with a selected problem or undertaking you’ve got… you could simply need to sustain with what your opponents are as much as… your VA can grow to be an excellent sleuth and get the knowledge you search.

  23. Reward shopping for… how a lot do you need to spend? Give your concepts to your VA and your listing of present recipients and she will be able to deal with this for you and ensure your particular purchasers (and even your loved ones) are by no means forgotten!

  24. Web site. Want a web site designed for you or maintained? Even when you have already got a web site, the pages want updating steadily. Some VA’s specialise in web sites and so they can obtain this for you and preserve you updated. A specialist VA on this space can even monitor your web site visitors and advocate methods to enhance visitors and on-line gross sales.

  25. E book-keeping. Shudder! Nicely, it is like some who assume accounting is cool… there are those that really do not thoughts book-keeping. You may discover them – they will preserve your books, ship out your invoices, do the billing, steadiness your accounts, and so forth. The bizarre factor is that they take pleasure in it!

  26. Writing and Modifying providers. Typically talking, writing and modifying are areas coated by skilled, normally Uni skilled, writers and editors. Simply because you may spell and you understand the place the complete cease goes, would not make you a “certified” editor or author. So in the event you simply need easy issues managed, some VA’s can do that for you, however in the event you’re in search of some heavyweight writing or modifying work, take into account an expert, or ensure you use a VA who has a background and expertise in the sort of work.

  27. Advertising. Some VA’s provide experience in advertising and marketing and promoting. Search for one with a background and expertise on this space. They can assist you implement an promoting marketing campaign, monitor the marketing campaign, and so forth.

  28. Your VA can distribute your advertising and marketing materials to the venues and recipients of your alternative, both on-line or by snailmail.

  29. Do you rent different workers? Not an issue. Your VA can assist you bear in mind particular dates like birthdays, annual efficiency opinions, payrises, handle reference checks…

30. In a nutshell, you should use a Digital Assistant in the identical means you’d use any secretary or Private Assistant. You may discover what she will be able to’t do is make your espresso and do your submitting – except she lives close by and is blissful to journey and do that for you!


Source by Donna Eliassen

Leave a Reply